Create and distribute minutes, documents, and other meeting materials in a snap. The process of streamlining governance can improve the effectiveness.
Board governance software lets trustees focus on what’s important, not the weeds of administrative tasks, such as writing meeting agendas, tracking RSVP responses and assembling physical board packs. This is because the software blends many of the most effective tools into one platform that streamlines everything, from the preparation and production of meeting materials through detailed minutes of meetings.
A secure, cloud-based platform that allows directors to view and access their information from one place is the primary feature of any board management software. This makes them more productive because they don’t have to comb through endless email threads or scour the board’s books in physical form.
Ideally, this will also provide the ability to add annotations and comments on documents and other files. This facilitates collaboration and allows for the creation of a single source of truth’ that can be relied on during meetings.
The most effective software will have a range of integrated tools for collaboration and communication in addition to the portal itself. These include video tools for conferencing as well as calendar management software. storage and management tools for documents, and electronic signature tools.
The last aspect is especially important. The best solutions offer the highest level of security to safeguard information from hacking, phishing and other threats. They’ll offer AES 256 document encryption with multi-factor authentication, on-the live encryption and automatic purge of lost device with a finely-grained audit trail of permissions, and strict password policies.