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A virtual dataroom (VDR) allows users to share secure documents on the internet without having to travel to a remote location. VDRs have replaced physical data rooms, document management software, and other solutions that require printing, scanning and storing of documents. Individuals can now examine documents quickly and efficiently, from any place in the world.

When choosing a secure data room provider, look for one that provides the ability to grant granular permissions to documents and security features to restrict access to documents and folders. These features help make it easier for humans to make mistakes and also prevent the unauthorized manipulation of sensitive information. Additionally, choose a service that has advanced branding, such as the login screen to be customized backgrounds, emails, and white-labeled URLs to make your virtual data room more familiar and user-friendly.

Ensure your chosen provider meets or exceeds industry standards for data protection and privacy by looking at their certifications. The best secure data rooms are HIPAA certified to ensure safe handling of protected medical data, and GDPR certified to meet European Union laws on personal data protection and transfer. A lot of secure data room providers also comply with PCI-DSS to safeguard the information of payment cards from hackers.

Most data breaches occur because of user error and the absence of security measures that are robust. By choosing a data room with security, you can lower the risk of cyber attacks and demonstrate to clients as well as your partners and other the other stakeholders that your privacy is paramount. Secure data rooms must have security requirements for password complexity such as timeouts in case of inactivity, dual-factor authentication and IP restrictions.